Eli Lilly and Company Procurememt Supplier Portal

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Acceptable methods of Invoice Submission to Lilly Accounts Payable

Lilly Accounts Payable is committed to achieving on-time, accurate payment. While we offer both paper and electronic invoicing options, we highly encourage the use of web invoicing for PO purchases. The web invoicing option has excellent on time payment results and has additional benefits such as:

        -Cash predictability.Suppliers have visability to when payment will be made.
        -Reduction of incorrect, unpaid invoices
        -Elimination of misdirected/lost invoices
        -Eliminates the cost of mailing invoices
        -24/7 posting of invoices
        -Eliminates time invoice is in the mail

Lilly’s methods for receiving invoices from its suppliers, in order of preference are:

Purchase Order (PO) invoicing

  Suppliers located in the United States
      1.Web invoicing via Direct Commerce – Default method for suppliers located in the United States
      2.Excel files - requires pre-approval
      3.US Mail – Paper invoices – requires pre-approval

 Suppliers located outside of the United States
      1.Mail - Paper invoices

Non-PO invoicing – purchases < $10,000

      1.PCard – for goods purchases only
      2.US Mail – Paper invoice sent directly to Lilly business contact 
      3.Excel files – requires pre-approval

Web invoicing via Direct Commerce – Default method for suppliers in the US

Lilly uses Direct Commerce, a leader in the e-invoicing market, to host our web invoicing system. It is a requirement that all new suppliers located in the US enroll in web invoicing.

Visit https://my.directcommerce.com/Enrollment?customer=lilly to enroll on-line.

Suppliers who have EDI capability and submit an average of 40 or more invoices a month to Lilly can be approved for our integrated Web EDI option. Suppliers who are interested in this option should contact the Lilly P2P Answer Center Center at (317) 655-2700 or (877) 511-1529 or via e-mail at P2P_Answer_Center@Lilly.com to request this option. The supplier’s EDI team will work with the technical team at Direct Commerce on the integration details. Our EDI standard EDI version is ANSI X12 4010 for 850 outbound and 810 inbound.

Suppliers should NOT mail Lilly any invoice that has been or will be submitted via Direct Commerce. Mailed invoices will be discarded.

Excel Uploads

In instances when a supplier is generating periodic invoices with greater than 10 lines of accounting, it may be advantageous to utilize our Excel upload process. This process will need to be pre-approved and coordinated with Accounts Payable and the business owner’s financial analyst. Please contact Lilly P2P Answer Center at (317) 655-2700 or (877) 511-1529 or via e-mail at P2P_Answer_Center@Lilly.com to submit your request to submit invoices via an excel file.

Paper Invoices – Purchase Order suppliers located in the United States

The instructions below must be followed carefully to ensure proper and timely payment of invoices.

     1.PO number MUST be clearly noted on the invoice.
     2.Must include an invoice number and invoice date.
     3.Description, price, quantity or goods and/or services provided.
     4.Total amount due.
     5.Credits or credit memos applied against a PO must be invoiced separately from PO charges.
     6.Supplier statements or quotes will NOT be accepted as a basis for processing payments.

Mail to:

P.O. Box:	Physical Address (for overnight courier packages):
Eli Lilly and Company	Eli Lilly and Company
Accounts Payable	HP Building 1
P.O. Box 12000	HWY 110 North KM 5.1
Aguadilla, P.R. 00605	Aguadilla, PR 00603

Paper Invoices – Suppliers located outside of the US

The instructions below must be followed carefully to ensure proper and timely payment of foreign invoices. An invoice must show the following:

     1.Identifying number (invoice number)
     2.Supplier's name, address and VAT registration number (if charging VAT)
     3.Customer's name and address 
     4.PO number
     5.Details of the goods or services provided
     6.The date of supply
     7.The cost of the goods or services (excluding VAT) 
     8.The rate of VAT, if applicable
     9.The amount of VAT charged, if applicable
     10.Banking instructions if payment is to be made via wire transfer.

Additional Information

Credits or credit memos applied against a PO must be invoiced separately from PO charges

POs will be generated in US$, but supplier can invoice in foreign currency

Foreign suppliers can be set up on the web for inquiry only. This will allow the supplier to track PO and invoice payment history.

Mail invoices from suppliers outside the US to:	Physical Address for overnight packages:
Eli Lilly and Company	Eli Lilly and Company
Accounts Payable DC 1057	Accounts Payable DC 1057
Lilly Corporate Center	ATTN: Karen Blankenbaker
Indianapolis, IN 46285	Lilly Corporate Center
	Indianapolis, IN 46285
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Purchasing Card (PCard)

Many departments within Lilly have a departmental Visa PCard that can be used for purchases of goods < $10,000. This method is NOT acceptable for purchases of services.Please discuss this option with the Lilly employee requesting the goods.

Under no circumstances should the supplier submit an invoice to Lilly Accounts Payable for a purchase made via a PCard. Receipts for the purchase should be sent directly to the cardholder.

Paper Invoices – non-PO purchases

Paper invoices for non-PO goods/services should be mailed directly to the Lilly business contact so that proper accounting and authorization can be documented directly on the invoice. The Lilly employee will submit the invoice with the proper accounting and authorization to Lilly Accounts Payable (AP).

Non-PO invoices received by Lilly Accounts Payable directly from the supplier will be returned.

Excel Uploads for non-PO invoices

For US related purchasing or payment questions, please call P2P Answer Center (P2P_Answer_Center@Lilly.com) at : (317) 655-2700 : (877) 511-1529.

For Puerto Rico purchasing or payment questions, please contact your local Puerto Rico Lilly contact.

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